Finance/Office Manager

Role Overview & Responsibilities

About us

We are an established local employer who have provided our security services to the public and private sector for over 20 years.

Our office is based in the City Centre location with onsite parking and a convenient 5-minute walk from the Cardiff Central shopping complex.

Whilst we pride ourselves on the quality of service we provide to our clients, we enjoy a friendly, family like atmosphere in the office.

Part-time or full time available

The position is available part time or full time, pro-rata.

The position is office based but the hr/days worked are flexible

Salary

27-33K depending on experience and qualifications

The person

• Highly organised
• Experienced in similar role
• Conscientious
• Attention to detail
• Excellent communication skills
• Able to work under pressure
• Flexible & adaptable
• Willing to learn new skills
• Experience of Xero and/or brighpay preferable (any payroll or accounting experience is an advantage)
• At least 3 years’ experience in office manager duties or similar.

Responsibilities

Office Management and admin’ Function

• Using a range of software, including email, spreadsheets and business specific software, to ensure the efficient running of the office
• Manage online and paper filing systems
• Develop and implement new administrative systems, such as record management
• Manage company resources reporting on report on expenditure
• Organise the office layout and maintain supplies of stationery and equipment
• maintain the condition of the office and arrange for necessary repairs
• Organise and chair meetings between office staff to ensure compliance of all company matters, this may include typing the agenda and taking minutes and producing and managing action plans
• Review and affect the data protection policy
• Manage inhouse screening and vetting of staff
• Ensure company vehicle fleet is maintained by organising servicing and maintenance

Finance and payroll functions

• Ensure compliance to HMRC deadlines.
• Ensure that invoicing and payroll figures reconcile
• Liaise with accountant
• Develop and maintain filing system for Payroll information
• Gain knowledge and understanding of Xero and Brightpay

Job Types: Full-time, Part-time, Permanent
Part-time hours: 24-40 per week

Salary: £27,000.00-£33,000.00 per year

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• CARDIFF: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's (preferred)

Experience:

• office management or similar duties: 3 years (preferred)

Work Location: One location