Corporate Receptionist 3+ month contract International Law firm

Role Overview & Responsibilities

We are seeking an experienced corporate receptionist to work for an International law firm based near Liverpool St. station. To start ASAP for a minimum of 3 months with the view to being extended.

The firm is down to earth and extremely friendly and the fabulous offices boast panoramic views across London.

The ideal candidate will provide a first class range of reception and switchboard services to the firm’s internal and external clients. This role will consist of a shift pattern between the hours of 8am - 8pm. The ideal candidate must also be willing to cover overtime hours for out of hours meetings, functions and events. This is a temporary position, 3 month FTC but likely to extend.

Duties and Responsibilities will include:

• Booking and administering all future reservations, events and on the day meeting requests using the firm’s room booking system (EMS).
• To ensure that calls to the switchboard are answered and directed in a prompt, efficient and professional manner.
• To manage the allocation of security passes for new joiners and internal colleagues.
• To assist with preparing and submitting invoices via Chrome River.
• To order and replenishing all meeting room stationary.
• To regularly check meeting rooms prior to each meeting commencing to ensure everything is set up.
• To ensure that the Office Services team are given details of room set-ups and maintenance issues.
• To liaise with the Hospitality team regarding ordering refreshments, breakfast/lunch/dinner and networking drinks for meetings and events.
• To prepare for the arrival of all overseas visitors to the London office including allocation of their visitor office and security pass upon arrival.
• To assist with the set up and coordination of all in house events.
• To assist with updating the intranet with all relevant information.
• To monitor the internal plants and liaise with our contracted gardeners when required
• To regularly check the internal kitchenettes and report and maintenance issues to the relevant department
• To assist clients with other business services as required to include; scanning, faxing, photo copying, ordering flower bouquets and travel arrangements including taxi bookings and hotel reservations.

For this position we are seeking someone with

• A minimum of 2 years relevant experience, ideally within a professional corporate services environment
• Experience using an online meeting room booking system an advantage
• Strong written and verbal communication skills and a professional phone manner
• Ability to use initiative and be pro-active
• Strong organisational skills and the ability to prioritise according to demands
• Ability to cope with conflicting demands and meet deadlines
• Attention to detail with a high level of accuracy
• Remains calm under pressure

Job Types: Full-time, Fixed term contract
Contract length: 2 months

Salary: £30,000.00-£36,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Corporate City Receptionist: 1 year (required)

Work Location: One location

Reference ID: JK-Temp reception